Travel

TRAVEL CHARGES FOR ALL PHOTOGRAPHY CATEGORIES:
Travel distances start from Hico, TX. Kimberly caters to all of central Texas (DFW to Houston) and beyond. Travel is within the US only. International shoots will be quoted a custom travel cost.

MILEAGE:

  • WEDDING Mileage is WAIVED for the first 200 miles (one way) when booking a full wedding package.

  • FREE within 200 Miles and .67c/mi following this (or $-Custom Bid).

  • SENIORS or FAMILIES may lessen or ELIMINATE their mileage charges all together if they schedule a shoot on a week that Kimberly is in your area on the same week or weekend for other photoshoots. Contact Kimberly to inquire about available date options.

  • Seniors, Families, Equine, Livestock, Branding, Maternity, etc: FREE if other shoots are in your area, OR .67c/mi after 65 miles one way.

  • Real Estate, Headshots, Product: .67c/mi after 20 miles one way.

HOUSING:

  • Any shoot time, plus the required round-trip driving distance, that equals or exceeds 8 hours in a day would require a hotel stay.

  • If any distance permits a hotel stay, these charges will be invoiced by KDP and paid for by the client by two weeks prior to your scheduled shoot.

  • For safety, four-star hotels or above are booked.

  • If the event where we are shooting is at a hotel, it would be our first choice to stay in that same location.

  • If you’d rather book the hotel for the photographer and their crew yourself, that is fine with us as long as the accommodations meet our hotel requirements, and the booking reservation details are given to KDP by two weeks prior to the scheduled shoot or event. Many clients do this to group us into their multi family room discounts, or to use their hotel points.

FLIGHTS & RENTAL CARS:

  • The determination if a flight and rental cars are needed will be up to the photographer when considering the distance and location of the photoshoot or event.

  • Flights and rental cars will be booked through the photographer, unless pre-arranged with the client.

  • Any shoot needing a flight will be custom bid prior to submission of our contract and all travel fees will need to be pre-paid prior to travel.

MEALS:

  • Depending on the length of your event, meal compensation will sometimes be required if the shoot or event exceeds 5 hours.

  • If your wedding venue is providing complimentary vendor meals, please let KDP know when booking.

  • Any shoot needing meals will be custom bid prior to submission of our contract and all travel fees will need to be pre-paid prior to travel.

Retainer

RETAINER
• A non-refundable retainer of 50% is due upon scheduling any session or event to secure your date. Dates are not reserved until the retainer is made and the contract is signed. Retainers are non-refundable and non-transferable, however, if your shoot falls through and will not be taking place, the retainer maybe used toward another scheduled session within 6 months before it is considered forfeit.

• Remaining balances are due by two days prior to your scheduled shoot date, (or 30 days prior for all weddings & events).

Rescheduling

RESCHEDULING

• Rescheduling is approved for any bad weather days or family emergencies only. We will look at the next available dates as close to our shoot as possible to reschedule to.

  • Available reschedule dates that are super close to your original date are not guaranteed, however, we will select one of our first available dates that works for both of us.

  • Only one personal reschedule is permitted.

  • Any cancelled shoots forfeit any, and all, paid retainer, which are non-refundable.